Minutes of the City of Lincoln City Council Committees' Meeting held in the Council Chambers on Tuesday, October 15, 2013. 

Those present were Alderman Anderson, Alderman Carmitchel, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O'Donohue, Alderman Tibbs, and Alderman Wilmert.  Also present were Street Superintendent Mr. Jackson, City Engineer Mr. Forgy, Safety and Building Officer Mr. Lebegue, Fire Chief Miller, American Water/EMC Mgr. Mr. Ferguson, and Police Chief Greenslate.  Also present were City Clerk Mrs. Gehlbach, City Attorney Mr. Blinn Bates, City Treasurer Mr. Conzo, and Recording Secretary Mrs. Riggs.  

Mayor Snyder called the meeting to order at 7:00 p.m.  There were eight Aldermen present (Alderman Anderson, Alderman Carmitchel, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue(he arrived at 7:38 p.m.), Alderman Tibbs and Alderman Wilmert) and none absent.

Public Participation:

There was no public participation.

IMET Presentation:

Debra Zimmerman gave a presentation for IMET (Illinois Metropolitan Investment Fund). 

Request to Permit:

   “The Law of Men” film request

Mr. William Brackett would like to film on Chicago Street, Pulaski Street and wants to use an empty store front for his film “The Law of Men”.  Police Chief Greenslate would like to have a meeting with Mr. Brackett.  Mr. Brackett will include the City of Lincoln in the credits.  Actors and Actresses will come by train to Lincoln. 

Logan County Joint Solid Waste Agency Funding Proposal:

Alderman Wilmert said the Logan County Joint Solid Waste Ageny funding proposal was brought to the City Council in August. 

Mrs. Mitzi Rohlfs was present to discuss the funding proposal for fiscal year December, 2013 through November, 2014.  The payments are due July and October.

Alderman Carmitchel and Alderman Neitzel asked to have this on the regular agenda for Monday, October 21, 2013.

G.O. Bond Authorization ordinance:

City Treasurer Mr. Conzo said he spoke with Mayor Snyder and City Administrator Ms. McLaughlin on different options for firms to handle the issuance of the G.O. Bond.  Mr. Conzo said it was decided to go with Bernardi Securities with a G.O. Bond in the amount of $500,000,00.  Mr. Conzo asked to have this on the agenda for Monday, October 21, 2013.

Strategic Planning Consultant:

City Administrator Ms. McLaughlin said she sent out for proposals and she gave the Aldermen copies of those proposals.  She recommended hiring Northern Illinois University Intergovernmental studies for the strategic planning consultant and they are able to do this under their limit of $5,000.00. 

Alderman Carmitchel asked why QCLC was eliminated.  Ms. McLaughlin said QCLC's references were not as good Northern Illinois University Intergovernmental. 

This will be placed on the agenda for Monday, October 21, 2013.

Heat Scarification Bid:

Mr. Forgy stated that $386,000.00 was the estimate on the heat scarification bid.  The bids came in below the engineers estimate.  There were two bidders:

1.  Microsurfacing Contractors from Peoria bid was approximately $373,000.00; and

2.  Gallagher Asphalt from Chicagoland bid was $343,432.00

The engineer for this project was George Merkel with Maurer Stutz and he had some concerns about using Gallagher Asphalt Equipment with using an open flame which could catch the street on fire. 

Alderman Carmitchel said that Gallagher Asphalt has an excellent reputation. 

This will be placed on the agenda for Monday, October 21, 2013.  This item could be tabled if they have not received the information regarding the use of an open flame. 

RFP – 3^rd Street garage Site

City Administrator Ms. McLaughlin said that Farnsworth will be preparing the RFP and there was $2,500.00 left that could be spent on this item. 

Logan County Comprehensive Plan questionnaire update:

Mayor Snyder said this is just information for the Aldermen.  The last plan was done in 2006.  The goals are: 1) growth and development; 2) community and environment; 3) transportation and public services;  and 4) inter-agency cooperation.

Request to Permit:

            Street Closure for Trunk or Treat

Mayor Snyder asked to have this on the consent agenda for Monday, October 21, 2013 with this being held from 3:30 to 6:30 p.m.

            2013 Lincoln Christmas Parade

This will be on Thursday, December 5, 2013 at 5:30 p.m. and will be placed on the Consent Agenda, Monday, October 21, 2013. 

Other Discussion: 

Mayor Snyder received a letter today from Deb Piscola of Comcast with notice that the Lincoln Comcast store will close on November 22, 2013.

Upcoming Meetings:

Council:                          October 21, 2013 –  7:30 p.m.                            

Committee of Whole:     October 29, 2013 – 7:00 p.m.

Announcements: 

Mayor Snyder reminded everyone that the meeting for October 21, 2013 will be at 7:30 p.m.

Alderman Neitzel said the Fire Department received $1,000.00 for a fundraiser through Graue, Inc.   Mr. Conzo said there was a radio station at the fund raiser as well. 

Alderman Anderson moved to go into Executive Session under 5 ILCS 120/2(c)(1) personnel and Alderman Horn seconded it.  City Clerk Mrs. Gehlbach called the roll call.  City Clerk Mrs. Gehlbach called the roll call.  There were eight yeas (Alderman Anderson, Alderman Carmitchel, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O'Donohue, Alderman Tibbs, and Alderman Wilmert,) zero nays, and none absent; motion carried. The meeting adjourned to Executive Session at 8:12 p.m. 

The meeting returned to regular Session at 9:16 p.m.  City Clerk Mrs. Gehlbach called the roll.  There were eight Aldermen present (Alderman Anderson, Alderman Carmitchel, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs and Alderman Wilmert) and none absent. Also present were Mayor Snyder, City Attorney Mr. Bates, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.

Alderman Neitzel made a motion to adjourn the meeting and Alderman Tibbs seconded it.  There were eight yeas (Alderman Anderson, Alderman Carmitchel, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O'Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and none absent; motion carried. 

The City of Lincoln Committee’s as a Whole Meeting adjourned at 9:17 p.m.

Respectfully submitted,

Risa Riggs, Recording Secretary