Minutes of the City of Lincoln City Council Committee of the Whole Meeting held in the Council Chambers on Tuesday, May 10, 2016. 

Mayor Neitzel called the regular City Council Committee of the Whole Meeting to order at 7:00 p.m.  There were eight Aldermen present (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Alderman Horn, Alderman Mourning, Alderman Parrott, Alderman Tibbs and Alderman Welch) and none absent. Also present were Fire Chief Miller, Street Superintendent Mr. Landers, Building and Safety Officer Mr. Lebegue, American Water Manager Mr. Ferguson, and Police Chief Adams.  Also present were Mayor Neitzel, City Treasurer Mr. Conzo, City Administrator Mr. Johnson, City Attorney Mr. Blinn Bates, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.

Mayor Neitzel led the Pledge of Allegiance.

Public Participation:

There was no Public Participation. 

Proclamation: Bicycle Safety Week:

Alderman Mourning asked to have this on the Agenda for Monday, May 16, 2016.

Proclamation: Community Action Month:

Mayor Neitzel said she would read the Proclamation and asked to have this on the agenda for Monday, May 16, 2016. 

Logan County Tourism Bureau Funding Agreement:

Ms. Maggie McMurtrey was present to discuss the Funding Agreement.  City Administrator Mr. Johnson asked about the funding being dropped to 85%.  Ms. McMurtrey said the Logan County Tourism Bureau was holding three months expenses back in case they have a major event (such as Abraham Lincoln wagon having damages again).  Ms. McMurtrey said that about 3,000 dining guides have been passed out.  Ms. McMurtrey said she places guides wherever there are enough places to hold them such as the hotels, businesses downtown and on the West side of town. 

This will be placed on the regular Agenda for Monday, May 16, 2016.

Request to Permit – American Legion Poppy Distribution:

This will be placed on the Consent Agenda for Monday, May 16, 2016.

Ordinance: Revising Billboard Regulation:

Building and Safety Officer Mr. Lebegue said he had been looking into digital billboards as well as updating for the maximum height of 45 feet from 55 feet in a C-2 zone; maximum 45’ in an I-1 zone; and maximum 55’ in an I-2 zone. Separation requirements to add within 300’ of any residential zone property; within 75’ of overhead power lines; and within 500’ of another billboard.  That the following will be deleted “no billboard shall have blinking, flashing, fluttering lights or illuminating device of variable light intensity, brightness or color.  A new Section 4-5-4, (B), (7) and Section 4-5-4, (B), (8).  Deleting existing section 4-5-4, D in its entirety.

This will be placed on the Agenda for Monday, May 16, 2016. 

FY 2015-2016 Budget Amendment:

City Treasurer Mr. Conzo said at the end of each year they try to move money between budget line items to ones that have deficiencies. 

This will be placed on the agenda for Monday, May 16, 2016. 

Pekin Street Parking Lot Bid Award:

City Administrator Mr. Johnson said the following bids were received:

ICCI - $460,167.20

Leander - $499,866.00

Otto Baum – 520,016.45

City Administrator Mr. Johnson said that by adding $20,477.50 to that amount to substitute Portland cement concrete which will expand the lifetime of the parking lot.  This brings the total to $480,644.70.

Alderman Tibbs said she would be voting no on this.  Alderman Hoefle agreed with Alderman Tibbs. 

Alderman Hoinacki said to place this on the Agenda for Monday, May 16, 2016 in the amount of 480,644.70. 

Lincoln Civic Foundation Bylaws:

City Administrator Mr. Johnson said that each ward will select one person to represent their ward, the Mayor will have a representative and the City Administrator would also have a representative.   Each member will have a one year term.

Alderman Mourning asked to have this on the Agenda for Monday, May 16, 2016. 

Discussion on Committee Format:

City Administrator Mr. Johnson said that each May the Mayor assigned an Alderman to one of the committees.  Alderman Tibbs said each committee had a Chairman who would bring to the City Council what was going on in each committee.  Alderman Mourning said he talked with IML and all but two communities are managed by a City Administrator or City Manager and wanted to know why they would want to go backward.  Alderman Hoinacki said he received a copy of a 2009-2010 Committee assignments. Alderman Horn said she saw what Alderman Tibbs was saying but she talks to whoever has the problem and takes it to the Department Head and the City Administrator.  Alderman Mourning thought they could have the Department Heads talk about their “big rocks” at least once a month at the COW meeting.  Mr. Ferguson said he thought it would be helpful and they could talk about what was going on currently.  Alderman Bauer liked the idea of “big rocks” but didn’t want people to think they were hiding something.  Alderman Welch said he did not feel right by dumping whatever problem there might be on the Department Heads and not knowing what happened.  Fire Chief Miller said he was happy how the process works now and felt they would be going backwards to go to the Committee format. 

Other Discussion:

Alderman Hoefle said he met with Mr. Johnson, as well as Mr. Lebegue and Mr. Landers about the Community Action transportation that starts next Tuesday, May 16, 2016. 

Mayor Neitzel said she had a request from Mr. Welty, Student Ministries for an all-nighter at the Ray White Park Pavilion doing the student poverty experience.  Mr. Johnson said that this is an outreach to the community.

Possible Executive Session:             

There was no Executive Session held. 

Upcoming Meetings:

Council: Monday, May 16, 2016 – 7:00 p.m.     

Committee of Whole:     Tuesday, May 24, 2016 – 7:00 p.m.

Alderman Tibbs made a motion to adjourn the meeting and Alderman Horn seconded it.  There were eight ayes (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Alderman Horn, Alderman Mourning, Alderman Parrott, Alderman Tibbs and Alderman Welch), zero nays, and none absent; motion carried.

The City of Lincoln Committee of the Whole Meeting adjourned at 8:55 p.m.

Respectfully submitted,

Risa Riggs

Recording Secretary