Minutes of the City of Lincoln City Council Committee of the Whole Meeting held in the Council Chambers on Tuesday, May 9, 2017.
Mayor Goodman called the regular City Council Committee of the Whole Meeting to order at 7:00 p.m. There were seven Aldermen present (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Keller, Alderman Parrott, and Alderman Welch), one seat vacant and none absent. Also present were Police Chief Adams, Street Superintendent Mr. Landers, Fire Chief Miller, Deputy Building and Safety Officer Mrs. Ingram. Also present were Mayor Neitzel, City Administrator Mr. Johnson, City Treasurer Mr. Conzo, City Clerk Mrs. Bateman, City Attorney Mr.Blinn Bates and Recording Secretary Mrs. Riggs.
Mayor Goodman led the Pledge of Allegiance.
Public Participation:
Mrs. Kelly Allison was present to discuss the environmental waste. She has looked into recycling. She felt a webpage was needed to let people know where they can take recycling and what items can be taken. She felt they needed to have environmental people come in to the community and teach everyone about environment. She said they wanted out of town people to come and discuss the environment.
Police Station Bid Opening:
Mayor Goodman said there were nine bids. They are going to discuss with a couple of bidders to see why the bids were so high.
Proclamation Purple Heart Community:
Mayor Goodman said he felt this was something that the community is wanting. Alderman Hoinacki said this should be on the Consent Agenda for Monday, May 15, 2017.
Advice and Consent to Department Head Appointments:
Mayor Goodman asked to have this on the Agenda for Monday, May 15, 2017.
Logan County Animal Control Contract:
Mayor Goodman said the Logan County Animal Control Contract is the same amount as last year.
This will be placed on the agenda for Monday, May 15, 2017.
Street Facility Construction Change Order:
Mayor Goodman said this is 98% complete. Mr. John Bishop and Mr. Don Adams were present to discuss change order SR with some changes for a conflict with a storm sewer line. Mr. Bishop said there were sections that were blocked and had to be redesigned, the second location
encountered a private between the City of Lincoln's storm sewer and Illinois American Water's sanitary line service, and another conflict occurred. The total cost for the work done was
$40,347.00. Farnsworth has offered to pay $23,562.00. The Street Sweeper ramp did not work and it had to be removed at a cost of $10,097.00. Setting of fence posts were set and then it was discovered the GPS coordinates did not reflect the new property lines with Illinois American Water and the cost for this was $639.00. The installation of a gate had to be put on the property as requested by Ameren at a cost of $1,537.00 which will be reimbursed by Farnsworth. O'Shea put a sealant on and did this before they were given to authorization at a cost of $605.00. There is a cost of $711.00 to accommodate conference room space. The Lincoln Illinois American Water had different specifications than what Farnsworth was told and a new leak detection vault was placed inside Illinois American Water at a cost of $13.50.
Alderman Hoinacki asked this to be on the Regular Agenda.
High Speed Rail Project -Lincoln Deoot - Change orders #5 - 7:
Mayor Goodman said everyone had this in their packets in the amount of #6A. In the amount of
$38,277.00.
This will be placed on the agenda for Monday, May 15, 2017.
Easement Agreement with McDonald's (or Tropics Sign Location:
Upon the restoration of the Tropics sign it will be placed on the designated spot in the McDonald's' parking lot. The City of Lincoln is responsible for maintenance and upkeep of the sign.
This will be placed on the agenda for Monday, May 15, 2017.
Nuisance Abatement Mowing Bid Award:
FY 2016 - 2017 Budget Amendments: It was agreed to use Gene Mehan as primary bidder and Michael Neitzel will be a backup to Mr. Mehan. There are 43 properties right now. Mayor Goodman wanted to see if they could have both gentlemen doing the properties.
FY 2016-2017Budget Amendments :
City Treasurer Mr. Conzo said they are still getting bills in and they have an idea what the total cost might be.
Resolution : Adootinl! Job Descriptions for Ci tv Emolovees:
Mayor Goodman said this is adopting job descriptions for City employees which has been done in the past. City Administrator Mr. Johnson said
Refuse and Recycling Waste Hauling Request (or Proposals:
City Administrator Mr. Johnson said this is prepared to send out an RFP (Request for Proposals). The term would be 3 years. There are three options: 1)once a week curbside pickup garbage and recycling; 2) once a week pickup garbage and every other week pickup recycling; and 3)
Alderman Hoinacki said he wanted to see what was out there.
Other Discussion:
Mayor Goodman said Aldennan Welch sit on the Veterans Assistance Commission. Mayor Goodman said Aldennan Keller will sit on the Public Health Committee.
Aldennan Bauer said the farmers market begins again this weekend, May 13, 2017.Itopens at 8:00 a.m.
Executive Session:
There was no Executive Session.
Upcoming Meetings:
Council: Monday, May 15,2017 -7:00 p.m.
Committee of Whole: Tuesday, May 23,2017 -7:00 p.m.
Aldennan Hoinacki made a motion to adjourn the meeting and Aldennan Hom seconded it. There were seven ayes (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Keller, Alderman Parrott and Alderman Welch), zero nays, one seat vacant and none absent; motion carried.
The City of Lincoln Committee of the Whole Meeting adjourned at 8:00 p.m. Respectfully submitted,
Risa Riggs Recording Secretary