Minutes of the City of Lincoln City Council Strategic Planning Meeting on Saturday, January 9, 2016. The meeting was held at Abraham Lincoln Memorial Hospital - Steinfort Room. The meeting opened at 1:05 p.m.

City Clerk Mrs. Gehlbach called the roll. There were seven Aldermen present (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Alderman Horn, Aldennan Mourning, Alderman Parrott, and Alderman Welch) and one absent (Alderman Tibbs). Also present was Fire Chief Miller, American Water Manager Mr. Ferguson, Safety and Building Officer Mr. Lebegue, Police Chief Adams and Street Superintendent Mr. Landers. Also present were Mayor Neitzel, City Clerk Mrs. Gehlbach, City Treasurer Mr. Conzo, City Administrator Mr. Johnson, and Recording Secretary Mrs. Riggs.

City Administrator Mr. Johnson said this is an update from the 2015 Strategic Planning Meeting.

Review of Community Data from March 2015.

Community Demographic Data

City Administrator Mr. Johnson went over the statistics from 2010 to 2013 and their changes

Community Survey Results

There were 755 responses to the survey, 98% of the responses as to how often you visited the City's website, the least responses were on what the nearest intersection to where you live, the City currently

Review March 2015 Strategic Plan Session

There was an overview of the March 2015 Strategic Plan.

A brief break was taken at 2:50 p.m. and the meeting reswned at 3:00 p.m.

Discussion on Upcoming Capital Projects

Police Chief Adams said they are having Police Department supervisor meetings quarterly and are working toward vision and mission statements that are short. Christie Fruge is doing a great job working with the DARE program. Several vehicles have around 100,000 miles and more. A finn has come into the police department to see what space requirements are needed for a new headquarters. Police Chief Adams felt that the police department was understaffed.

Fire Chief Miller said his department goes out to the different businesses to try to keep the businesses safety. All department heads are included in new construction discussions. The department has a smoke detector program. There has been great support from businesses helping with smoke detectors and batteries, etc. The Fire Department has outgrown their current space.

City of Lincoln Strategic Plan Meeting January 9, 2016

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The fire department was built in the 1890's. Have an apparatus that is 30 years old and needs to be replaced this year. Fire Chief Miller said the fire department needs more manpower and he has a lot of overtime. A new building with larger bays for the apparatus to fit. The older parts of town are where the department is going is.

Mr. Landers said the Kickapoo Street building is not in good shape and has to be replaced. It is currently holding stuff for Police Department, Fire Department and Street Department.

Mr. Lebegue said with the new site review has been very helpful. Christian Village is building a new building and it went through the site plan review process. Copper Creek went quickly through the new process. The city is looking into Annexation for businesses. A sign code is needed.

American Water Mr. Ferguson said the sewer goes back to the 1930's which includes a combined sewer system. There is one building that is currently having issues (1936). 80% of the budget has been to bring into compliance with the BPA.

Street Superintendent Mr. Landers said the 5th Street Road project will not happen until the funding is there. He said in 2012 a plan was put in place. North Kickapoo Street, Clinton to Wyatt is on his list for this year but they have to have the funds. The brick streets are at a place to keep the brick or do a more modern street. Different curb and gutter projects are being looked at. Farnsworth is looking into the bridge at State Street and Jefferson Street. Landscape waste facility has been mismanaged for a long time and will have to address. This summer the high speed rail crossings they will be working on Keokuk, Broadway and the closure of Pekin. A meeting has been held on the bike trail. 50% done on the Street Department building.

Strategic Plan Updates

City Administrator Mr. Johnson said they should break up into groups and take 15 minutes to go through things.

Group 1: Felt that communication is still important, review to promote protocols and review, Avenue for live streaming the meetings, open forwn discussion, Town Hall forwn, and communication back to the City of Lincoln and continue to survey.

Group 2: stay the course, establish guidelines for signage, engage and collaborate with Logan County, difference between home rule and non-home rule, encourage and develop (CEO program), partnership with business educators from Lincoln Christian University and Lincoln College, downtown revitalization (TIF), host a tax symposium.

Group 3: create ways for new funding for projects, determine the funding mechanisms, identify one topic each month to talk about it, review new software process and gps vehicle drafting, put information on Facebook with infrastructure plans, keep the projects moving along.

Group 4: continue support of downtown revitalization, new facades downtown, explore funding sources, proactive approach, development packets, need to be receptive to new events, group meeting (Alliance, hotels, etc. partnership), and foster the partnership with the Alliance.

Other Discussion:

City Administrator Mr. Johnson had a handout on the Lincoln Civic Foundation. Third Friday's downtown block off streets.

Executive Session:

There was no Executive Session held.

The City of Lincoln Strategic Planning Meeting adjourned at 5:17 p.m. Respectfully submitted,

Risa Riggs Recording Secretary