Minutes of the City of Lincoln City Council Committee of the Whole Meeting held in the Council Chambers on Tuesday, October 24, 2017.

Mayor Goodman called the regular City Council Committee of the Whole Meeting to order at 7:00 p.m. There were six Aldermen present (Aldennan Bauer, Aldennan Browne, Aldennan Hoefle, Alderman Hoinacki, Alderman Keller and Alderman Welch) and two absent (Alderman Horn and Alderman Parrott). Also present were City Street and Alley Superintendent Mr. Landers, Police Chief Adams, City Building and Safety Officer Mr. Woodhall, and Fire Chief Miller. Also present were Mayor Goodman, City Administrator Mr.Johnson, City Treasurer Mr. Conzo, City Clerk Mrs. Bateman and Recording Secretary Mrs. Riggs.

Mayor Goodman led the Pledge of Allegiance.

Public Participation:

There was no Public Participation.

Presentation -Logan Countv Tourism Bureau:

Chris Wibben was present to give her quarterly report and thanked the City Council and Aldermen. Ms. Wibben said they had given out grants to the Balloon Fest, Logan County Fair, the Railsplitter Festival, Route 66 garage sales, a donation to the Mill, Pigs and Swigs, Elkhart Labor Day Festival and Christmas on Vinegar Hill. They have done a lot of flyers and brochures for different places that haven't had the funds. They did some flyers for different places around Lincoln that did not have enough funds to Historical Society, Creek Side Park, Heritage in Flight Museum, the military convoy, prepared flyers for the Railsplitter, and they are getting a new billboard at Elkhart.

Alderman Keller said he had some new neighbors who moved into his neighborhood and thought they should make some welcome packets to give to newcomers. Mrs. Wibben said she would get in touch with the Chamber.

Requests to Permit -St. John United Church of Christ:

The City is in receipt of a Request to Permit from St John United Church of Christ to hold a Trunk or Treat event from 1:00 pm to 4:00 pm on Sunday, October 29, 2017. The request is to close the easterly portion of the east/west alley north of church located at 204 7th Street for the event.

This will be placed on the Consent Agenda on August 3, 2017.

Request for Sponsorship -Lincoln/Logan County Chamber of Commerce:

The City is in receipt of a request from the Lincoln Logan County Chamber of Commerce regarding the sponsorship of Santa Claus for the Annual Downtown Lincoln Christmas Parade on Thursday, December 7, 2017 at 6:30 p.m. The City Council had sponsored Santa Clause in prior years.

Alderman Hoinacki asked to have this on the Consent Agenda for November 6, 2017.

Ordinance Authorizing the borrowing of funds for purchase of the 2017 E-One Aerial Fire Truck:

Alderman Hoefle said he thought Fire Chief Miller had done a wonderful job on getting the best price. This should be placed on the agenda for Monday, November 6, 2017.

Alderman Bauer said she did not have a problem with moving forward on this.

City Treasurer Mr. Conzo said City Attorney Blinn Bates had prepared this and it specifically notes that it is necessary due to State Law.

Alderman Welch asked to place this on the Agenda.

Discussion on potential Citv Code Text Amendments for Solid Waste Colkction:

Interim City Administrator Mr. Mahrt he did a review of the text amendments. Title 3 - Business Regulations. There were changes in 3-2-1 paragraph 2 changing to "may administer". 3-29 changes to The Mayor ''may suspend or revoke" a waste hauler license. He took out the Administrative procedures as a whole. In 3-2-12 (b) changes to include Landscape companies and "demolition contractors, but not including construction dumpster services" this takes the place of "and any person that collects only construction or demolition of debris". 7-16-2 adds "multifamily apartment complex, licensed mobile home park".

Garbage Disposal that are applicable to the overall discussion regarding solid waste in the community.In general, the accumulation of refuse/garbage is identified as a Public Nuisance under Title 7, Chapter 2 Nuisances; "Waste Haulers" are regulated under Title 7, Chapter 4 - Scavengers; and the storage of garbage within front yards is under by Title 7, Chapter 13 - Garbage Disposal. Public nuisances within the community are further regulated with the City's adoption of the 2012 International Code Council Property Maintenance Code.

Comm.unities typically address solid waste regulation under three main categories including Waste Hauler Licensing, Waste Collection, and Public Nuisances.Elements of the current City Code related to solid waste would appear to be mostly antiquated, insufficient or non-existent to assist with proper regulation.

Liz with Area Disposal was present to ask questions about multiple residences that certain people have renters and they would get a discount on the residents.

Alderman Hoefle said everyone should be very concerned about the numbers that are not matching up.

Mr. Mahrt said they could leave out 7-16-2 (d) and it could be adopted as it is appropriate. It will not be ready for the January date and could be as late as March.

Approval of Waste Collection Agreement between the Citv of Lincoln and Area Disposal Service, Inc.:

Mr. Mahrt said an agreement for the waste collection. There will be a once a week pick up for residences. Billing will be quarterly.

Alderman Hoefle was concerned by the late notice and waiting longer. Aldennan Bauer said she would like it to be efficient. Mr. Mahrt said they need to do the list for the occupants on the service address and it has been difficult to get the information that is needed. Alderman Welch said he knew they were going to wait beyond the January date. Mr. Mahrt said the occupant should be the person to pay.

Mrs. Wanda Rohlfs asked if there was a consideration of quarterly billing and to coincide with the sewer bill. She wondered if it was at the same time it would be an undue burden.

Alderman Hoinacki said they needed to discuss the other two items of this waste collection agreement. Alderman Hoefle said until they have a list they cannot sign a contract without knowing how many households.

Mr. Bateman said he agreed with Mrs. Browne and they are never going to get a list. There are people that move monthly or by monthly. He said they should go through the homeowner.

Mayor Goodman said his understanding was to get the list together and it is the property owner's responsibility. Mr. Mahrt said he would have the ordinance and contract ready for the 14th of November.

Discussion on advertisement for the Citv Administrator positi.on:

Alderman Bauer said they have used Gov Temp to use their resources for an interim administrator and would like to continue to use Gov Temp. Alderman Hoinacki said Gov Temp HR US would place in different newspapers close to Lincoln. Alderman Bauer said everyone should review the job description and salary requirements. Mayor Goodman said they would

Lincoln, Illinois

City Council Committee of the Whole Meeting October 24, 2017

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Other Discussion:

Park District -Trick or Treat is Thursday, October 26, 2017 6:30 p.m. to 8:30 p.m.

Trunk or Treat will begin at 10:00 a.m. at Latham Park and will go through the downtown area. They have more businesses downtown that are participating this year.

Saturday, October 28, 2017 the ALMH Market will be held in the evening. Mr. Landers said starting tomorrow the landfill will have extended hours.

Alderman Hoefle said electric aggregation information had been handed out. Alderman Keller said they should do this on the next COW. Alderman Hoefle said he is willing to do what needs to be done to get this going.

Alderman Welch asked if they are addressing Mr. Andrews issues. Mayor Goodman said this needs to be discussed. Alderman Keller said he felt they needed to discuss it.

Executive Session:

There was no Executive Session held.

Upcoming Meetings:

Council: Monday, November 6,2017 -7:00 p.m.

Committee of Whole:       Tuesday, November 14, 2017 -7:00 p.m.

Alderman Hom made a motion to adjourn the meeting and Alderman Parrott seconded it. There were five (Alderman Hoefle, Alderman Horn, Alderman Keller, Alderman Parrott and Alderman Welch) and three absent (Alderman Bauer, Alderman Browne and Alderman Hoinacki) motion carried.

The City of Lincoln Committee of the Whole Meeting adjourned at 9:04 p.m. Respectfully submitted,

Risa Riggs Recording Secretary