Lincoln, lllinois

City Council Committee of the Whole Meeting November 14, 2017

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Minutes of the City of Lincoln City Council Committee of the Whole Meeting held in the Council Chambers on Tuesday, November 14, 2017.

Mayor Goodman called the regular City Council Committee of the Whole Meeting to order at 7:00 p.m. There were eight Aldermen present (Alderman Bauer, Alderman Browne, Aldennan Hoefle, Aldennan Hoinacki, Aldennan Hom, Alderman Keller, Alderman Parrott and Aldennan Welch) and none absent. Also present were City Street and Alley Superintendent Mr. Landers, Deputy Police Chief Vlahovich, American Water Mr.Ferguson, City Building and Safety Officer Mr. Wood.hall, and Fire Chief Miller. Also present were Mayor Goodman, Interim City Administrator Mr. Mahrt, City Treasurer Mr. Conzo, City Clerk Mrs. Bateman and Recording Secretary Mrs. Riggs.

Mayor Goodman led the Pledge of Allegiance.

Citizen of the week -Child -Erin Barrick and Citizen of week -Adult -Sherry Frick.

PublicParticipation:

Ms. Marlene John was present to discuss the trash pickup for snow birds and was not happy with the sewer bill. She said they had to find ways to cut.

Ms. Diane Osborn was present from the Genealogical and Historical Society and stated they are directly across from the Depot. They are a volunteer organization. She believes they should receive $500.00 a year from the City of Lincoln and Logan County. A new brochure has been disbursed to the hotels and other places around time.

The Depot ribbon cutting will be held on December 5, 2017 at 10:00 a.m.

Presentati.on -2017Rlinois Transportation Enhancement Program OTEP)Applicati.on:

Ms. Angela Stoltzenburg was present to ask the City of Lincoln be the grantee to ask for the funding of ($40,000.00) from the Illinois Transportation Enhancement Program (!TEP). This is the completion on the bicycle plan. The deadline to get this to ITEP is December 1, 2017.

Alderman Bauer asked what the City's obligation would be. Ms. Stoltzenburg said the City of Lincoln would need to be the grantee to submit the application for the funding of the ITEP and there is a 20% match and that is covered and they are actually covering 30% of the match. Alderman Parrott said that someone will prepare this document and then the City will send it in. Ms. Stoltzenburg said that was correct.

Interim City Administrator Mr. Mahrt said this was the completion of phase 1 of the bike trfill. This is in the on street markings of the bicycle lanes and additional signage on the streets.

Lincoln, Hlinois

City Council Committee of the Whole Meeting November 14, 2017

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This will be placed on the regular agenda for November 20, 2017.

Appointments -Liquor Control Commission (John Eckley):

This will be placed on the November 20, 2017 Agenda.

Appointments -Logan Counfy Tourism Bureau (Nila Smith):

This will be placed on the November 20, 2017 Agenda.

Ordinance Authorizing the borrowing of funds for purchase of the 2017 E-One Aerial Fire Truck:

City Treasurer Mr. Conzo said this has been discussed previously.        The City Council have approved an Ordinance to take out the lease purchase agreement.

This will be voted on following the Committee of the Whole meeting.

Discussion on Electric Aggregation:

Interim City Administrator Mr. Mahrt stated the following information:

1. I) Logan County Electric Consortium (LCEC): The LCEC essentially serves as a steering committee to support electric aggregation inthe The municipalities within the Consortium are generally responsible for implementation of electric aggregation initiatives within their respective jurisdictions. A determination should be made by the City Council to maintain the status quo for membership, suspend membership, or terminate membership in the Consortium.

2) Request for Proposals (RFP): In December of2016, the Consortium solicited RFP's from electric aggregation consulting firms to assist with the implementation of a renewed electric aggregation program. The RFP was specifically limited to the selection of an electric aggregation consultant. No further City Council action has occurred on the recommendation regarding the RFP since March 28, 2017. (A copy of the RFP is attached for City Council review).

The 2016 RPP did not include a provision for simultaneous selection of electric suppliers, along with the selection of an electric aggregation consultant. The Committee of the Whole should make a determination on soliciting a new RFP for electric aggregation.

Alderman Hoefle said he thought they were looking at them going in different directions and who they would use as their liaison.

Alderman Bauer said the way it worked before they had someone who would negotiate on the behalf of the City. They want to bid out the entire process.

Alderman Parrott did not want to continue with them, he thought they would want to redo the RFP and to mimic what Alderman Bauer mentioned.

This will be placed on the November 20, 2017 Consent Agenda.

Discussion on po tential Ci tv Code Text Amendments for Solid Waste Collecdon:

Interim City Administrator Mr. Mahrt read through all the text amendments that would need to be changed. The City Code includes various Chapters regarding Nuisances, Scavengers, and Garbage Disposal that are applicable to the overall discussion regarding solid waste in the community. Ingeneral, the accumulation ofrefuse/garbage is identified as a Public Nuisance under Title 7, Chapter 2 Nuisances; "Waste Haulers" are regulated under Title 7, Chapter 4 - Scavengers; and the storage of garbage within front yards is under by Title 7, Chapter 13 • Garbage Disposal. Public nuisances within the community are further regulated with the City's adoption of the 2012 International Code Council Property Maintenance Code.

Communities typically address solid waste regulation under three main categories including Waste Hauler Licensing, Waste Collection, and Public Nuisances. Elements of the current City Code related to solid waste would appear to be mostly antiquated, insufficient or non-existent to assist with proper regulation.

Jn order to address implementation of solid waste programs for the community, Staff has outlined potential text amendments to the City Code for consideration. (A copy of the Potential City Code Solid Waste Collection Text Amendments review is attached for City Council consideration).

1) Responsibility for Service:The proposed Section 7-16-2(a) and Section 7-16-2(b) identify persons responsible to have waste collection service.The description is broad in regard to "owner, agent, lessee, occupant or other person in control" of a property. Staff understands City Council's initial questions on these sections. However, this provision does provide the City greater control for nuisance enforcement. Staff can make a practice of primary notifications going to the "property owner", but having the range of responsible parties allows staff a better opportunity to gain prompt compliance for violations of the Ordinance. (i.e. absentee land owners).

This will be in an Ordinance and will be brought back for action at the next meeting. This will be placed on the Regular Agenda.

Discussi on on Waste Collection Agreement between the Ci tv of Lincoln and Area Disposal Services, Inc.:

Mr. Eric Sham said they would like to move this back to March, 2018 and need to get the information out to the public to make the decision on what tote size, if Lincoln gets down below

4400 they would have to come back to the City of Lincoln for a discussion. Information about recycling will also be available and it is an opt in. There will be a low income rate will be given to older citizens.

Alderman Bauer asked to have this on the Agenda.

Discussion on potential use of eminent domain for land acquisition related to Fifth Street Reconstruction Project

Interim City Administrator Mr. Mahrt said they are halfway with the acquisition for 40 parcels. Sixteen of those parcels are at or near settled. The City could use eminent domain but they don't have to and it would be a case by case basis. He was looking at a Resolution to use the eminent domain, only if it is necessary.

Alderman Hoefle said he was not in favor of eminent domain. Alderman Bauer was not in favor of eminent domain and would vote against eminent domain. Alderman Hoinacki said they have invested a lot of time and money in this project. Aldennan Welch said he did not want to use eminent domain. Interim City Administrator Mr. Mahrt said there is funding available. Alderman Keller said he believed everyone was in favor of this and did not want to do eminent domain. Alderman Hoinacki wanted to know if the parameters need to be changed.

Stan Hanson was present and said the state program is July 1 to June 30. The progress there have been changes in design, bike path and that it will be tight to get the land acquisition phase done.

Discussi on on advertisement for Citv Administrator p osition

Interim City Administrator Mr. Mahrt stated the 1) Effective Date: The Agreement approval date and effective date will need to be revised. The draft service address list has be forwarded to and is under review by Area Disposal. The delay in program review/approval, as well as, the preparation of the service address list will necessitate pushing the program start date to at least February 1, 2018. 2) "Low Income/Low Volume" Rate: The Interim City Administrator now understands that the solid waste collection contract provision for "low income" discounts should have been framed as a "low volume" discount. (This item was apparently discussed during the public forum at Lincoln College, but Staff was not aware that that was the original focus for the City Council).The Agreement now includes the provision to eliminate the "low-income" rate reduction and contract and applying the savings to the Senior/Disabled discount. The monthly

fee for Senior/Disabled could be reduced $.15 from $13.65 per month to $13.50 per month in the first year and every year thereafter. 3) Snowbirds: Section 3. I of the Agreement has been revised to allow for suspension of service for extended vacations up to 90 days with a seven day     notice to the contractor. This same provision has been utilized by Area Disposal under the Morton, Illinois contract.

Alderman Hoefle said he was missing pages 12 and 13. Mr. Mahrt gave Alderman Hoefle those pages.

Alderman Bauer said they should have this posted by December 15, 2017. Alderman Welch said they need to have someone from Gov HR to attend a meeting.

Alderman Bauer said to put the temporary position on the Regular Agenda on November 20, 2017.

Other Discussion:

Mayor Goodman said he was given wink.en Lincoln necklaces.

Mayor Goodman said there is a community dinner sponsored by Open Arms Fellowship on Sunday, November 19, 2017 from 4-7 p.m.

Mayor Goodman said Shaun Long is doing something for Thanksgiving dinners. Alderman Hoefle said they can reach out to Guzzardo's for the Thanksgiving dinners.

Alderman Hoefle said he had concerns with the Chamber office. He believes an audit would be necessary.

Mayor Goodman said the Tourism Bureau has taken over the Christmas Parade.

Executive Session:

There was no Executive Session.

Upcoming Meetings:

Special City Council: Tuesday, November 14, 2017 (Following Committee of the Whole Meeting at 7:00 p.m.)

Committee of Whole: Tuesday, November 28, 2017 -7:00 p.m.

Alderman Welch made a motion to adjourn the meeting and Alderman Parrott seconded it. There were five (Alderman Hoefle, Alderman Hom, Alderman Keller, Alderman Parrott and Alderman Welch) and three absent (Alderman Bauer, Alderman Browne and Alderman Hoinacki) motion carried.

The City of Lincoln Committee of the Whole Meeting adjourned at 8:52 p.m. Respectfully submitted, Risa Riggs, Recording Secretary