Council Minutes

Minutes of the City of Lincoln City Council Committee of the Whole Meeting held in the Council Chambers on Tuesday, December 12, 2017.

Mayor Goodman called the regular City Council Committee of the Whole Meeting to order at 7:00 p.m. There were seven Aldennen present (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Aldennan Hom, Alderman Keller, Aldennan Parrott and Alderman Welch) and one absent (Alderman Browne).Also present were City Street and Alley Superintendent Mr.Landers, Deputy Police Chief Vlahovich, City Building and Safety Officer Mr. Woodhall, Sewer Treatment Plant Manager Mr. Tim Ferguson and Fire Chief Miller. Also present were Mayor Goodman, Interim City Administrator Mr. Mahrt, City Treasurer Mr. Conzo, City Clerk Mrs. Bateman and Recording Secretary Mrs. Riggs.

Mayor Goodman led the Pledge of Allegiance.

Public Participation:

Mr. Kevin Bateman was present to discuss the City Engineer position on the agenda for tonight. He said if they would contract out to each individual project and take bids for the projects. They may work with different firms for each project. The second option is to get a contracted engineer. This could be budgeted and would streamline with one engineering project. He thought there would be some pitfalls of an engineer. The County has an engineer on staff.

Jason and Kari Erickson were present to discuss a horse carriage and a wagon that would go around the square. Chris Wibben was present to see how Tourism could help the Ericksons'.

Ms. Erickson said they have lights and they were looking to do Saturday and Sunday and they have lights on the carriage. The Aldermen were in favor of this but needed the logistics. They would start at Mama's Arcade.

Presentation:

Programing update from Community Action Partnership o( Central Illinois (CIPAL):

Diane Turner was present to let everyone know that they are no longer doing the transportation and they will be doing transportation for the senior citizens in Lincoln. They have dropped their hours and went to On-Demand service hours and a flex route as well. They need to place signs where the stops will be.

Discussion on PC 201 7-02. Lincoln College.Special Use Permit for Multiple Family Dwelling (Residence Hall) in R-2 District. 200 Fifth Street:

There will be a professional hall monitors, Dr. Gerlach, President of Lincoln College was present to discuss that they are focusing on four year students and need rooms for students to live in.

They will run a shuttle from St. Clara's to Lincoln College campus. The building will allow

 

more students. The students are fantastic. He said there are 45 spots there now and have designed for additional parking.

Alderman Hoinacki asked to have this on the Agenda.

Interim City Administrator Mr. Mahrt gave the following items:

  • The Special Use Permit approved under PC 2017-02 shall be issued to Lincoln A new Special Use Permit to continue the use for a Multiple Family Dwelling in the R2 District shall be required prior to change of ownership.
  • The Change of Use of the institutional facility shall comply with all applicable City of Lincoln Building Codes and Zoning Ordinances.
  • The south parking lot shall be restricted to one way traffic running east/west from Maple Street to Walnut
  • Future commercial entrances to the property shall be limited to curb cuts off of Maple Street and/or Walnut

Fiscal hnpact: No anticipated cost associated with Special Use Permit application. Staff would be responsible for plan review and Building Permit issuance.

Discussion on renewal of Funding Agreement between the City of Lincoln and Logan County Tourism Bureau:

Citv Council Recommendation: 1t is recommended that the City Council pass a motion that the Funding Agreement terms have been met and allow for the automatic renewal of the Funding Agreement between the City of Lincoln and Logan County Tourism Bureau.

Chris Wibben was present to give the Aldermen a report for the time she has been here. Alderman Parrott said there was language on the contract that he believed that the City Attorney would be directing. Ms. Wibben was in agreement to come to the City Council. Alderman Welch said he thought everyone wanted to have the City Council approval. Mr. Kevin Bateman said the County will give them the grant status. Alderman Parrott said City Attorney Mr. Blinn Bates was working on an agreement. This will be placed on the agenda for December 18, 2017.

Discussion on (Uture prese ntation date (or Annual Financial Audit (or FY 2016-2017

City Treasurer Mr. Conzo said thispresentation is done annually and Lori Milosovich will come to a meeting to give the City the information from the Audit

This will be on the agenda for January 2, 2017.

 

Ordinance :Approving Tax Lel!,Y tor Tax Year 2017

City Treasurer Mr. Conzo went over the figures for the fire prevention fund, the police funding, and utility funds. He proposed that they put money into the fire fund and police fund. This will be placed on the agenda.

Discussion on award of bid for New Police Station generator (USElectric)

Springfield Electric - Briggs and Stratton 60KW - $20,207

US Electric-Eaton 60KW 3P - $24,500 Ryan Electric - Eaton 60KW 3p - $33,314

Although Springfield Electric is the low bidder, we have worked with Eaton locally to donate products to the City in regards to generators and electrical products in the past including the 45KW generator they donated for City Hall. The original request for proposal was for an Eaton brand generator. We accepted the bid from Springfield Electric as they were awarded the bid for the other electrical equipment. It was recommended to use the US Elecric -Eaton 60KW 3P -

$24,500.00

This will be placed on the agenda for Monday, December 18, 2017.

Discussion on award of bid for New Police Station North Lot Demolition (Harold Goodman. Inc.)

 

Company

Bid Amount

Professional Pavement

$23,670.00

Kinney Contractors

$ 9,980.00

Tim Clark Concrete

$19,800.00

Harold Goodman Inc

$ 5,080.00

 

All bids include prevailing wages and all contractors are insured. The low bidder said he would add temporary fencing for erosion control.

This will be awarded to Harold Goodman, Inc.

Discussion on 2018 City Council Meeting and Holiday Schedules

Interim City Administrator Mr. Mahrt said they have the holiday schedule and these will be placed on the agenda.

Discussion on City Engineer position

Aldennan Bauer said she appreciated Mr. Bateman's statements but felt at this point if they are looking to the new Budget cycle and if they are entertaining the idea of interviewing or bidding out the process or an engineering firm that they make the recommendation to have Interim City

 

Administrator Mr. Marht to go ahead and do a RFP packet for engineering services, if that is what the City of Lincoln wants to do that. She felt they needed someone who can handle the different projects and the ability to handle as a firm that will represent us in the different jobs.

Alderman Hoefle felt the city needed a City Engineer to be able to do more work around the City.

Alderman Hoinacki said he was in favor of a firm. Aldennan Bauer felt that a firm would have more competitive costs.

Interim City Administrator Mr. Mahrt said they could get 4 different firms to do the different projects. RFQ process would be the best route to looking at different firms to do the work.

Mr. Ferguson said every firm have different prices for different parts of the engineering process.

Other Discussion:

Street Superintendent Mr. Landers said he spoke to PAVER a few weeks about it and they were getting closer to getting everything finalized and he thought they were going to send it to the City Administrator and him to review before it was brought before the City Council.

Happy Birthday to Mr. Woodhall.

Lincoln Area Musical Society Concert on Saturday, December 16, 2017 at 7:00 p.m. and Sunday, December 17, 2017 at 2:00 p.m. inthe High School Auditorium.

Aldennan Bauer said they had not nominated a home of the month for December and it did not get out to them and she would like it to see the Riggs family who live on the comer of 5th and State Streets. They put up lots of lights and you can stop and hear the music through your radio and everything is timed to the music. Everyone agreed for the Riggs family to be the home of the month.

Mr. Keller said he did have a nomination for the Home of the Month but felt the Riggs family should be the home of the month.

Aldennan Hoinacki thanked Street Superintendent Landers for the downtown decor and City Building and Safety Officer Mr. Woodhall everyone involved with the Depot opening.

Executive Session:

There was no Executive Session.

Upcoming Meetings:

 

Lincoln, Ulinois

City Council Committee of the Whole Meeting December 12, 2017

Page -5-

City Council: Monday, December 18, 2017

Committee of Whole: Tuesday, January 12, 2017 - 7:00 p.m.

 

Alderman Hom made a motion to adjourn the meeting and Alderman Bauer seconded it. There were seven ayes (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Keller, Alderman Parrott and Alderman Welch) and one absent (Alderman Browne); motion carried.

The City of Lincoln Committee of the Whole Meeting adjourned at 8:58 p.m.

Respectfully submitted,

Risa Riggs Recording Secretary

 

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Information is available on the following sites:
Logan County Current Statistics

Memorial Health System  - Includes daily statistics for MHS and a COVID-19 Risk Screening

Local Business Resources
Logan County Department of Public Health
Illinois Department of Public Health (IDPH)
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