Council Minutes

Minutes of the City of Lincoln Special City Council Committee of the Whole Meeting held in the Council Chambers on Thursday, March 17, 2016.

Mayor Neitzel called the regular City Council Meeting to order at 6:00 p.m. City Clerk Mrs. Gehlbach called the roll call. There were seven Aldermen present (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Alderman Horn, Alderman Mourning, Alderman Parrott (he arrived at 6:56 p.m.), Alderman Tibbs and Alderman Welch) and none absent. Police Chief Adams was present. Also present were Mayor Neitzel, City Treasurer Mr. Conzo, City Administrator Mr. Johnson, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.

Mayor Neitzel led the Pledge of Allegiance.

Public Participation:

There was no public participation .

Fiscal Year 2017Budget Discussion:

City Treasurer Mr. Conzo said the budget does not have the aggregation fee.   The revenue projection does not have all the revenue included.

City Administrator Mr. Johnson said the revenues only went through 3/11/16. Sewer Treatment Plant -Tim Ferguson

50-72-05 5204 Contract operations -down to $1,308,000.00

50-72-05 5227 Engineering -down to $10,000.0 50-72-05 5230 Equipment -down to $10,000.00 50-72-05 7860 Vehicles -up to $25,000.00

50-72-05 7862 Buildings and Ground -no change

50-72-05 7864 Facility power -down to $255,000.00

50-72-05 8302 License and fees (paid annually) - $22,500.00 50-72-05 8332 Insurance -Flood -up to $4,000.00

50-72-05 8622Taxes -up to $1,300.00

50-72-05 5202 New line item Repairs/Maintenance -Equipment $50,000.00 (contingency)

50-74-06 4014 Collection System -Salaries (street department for repairs) - $35,000.00 50-74-06 4018 Salaries overtime - $500.00

50-74-06 5116 Sewer construction - down to $150,000.00 (do not have utility tax money) (4th Street sewer by Catholic Church)

50-74-06 7856 Sewer study - $35,000.00 (conduct fee on how to fund long term control plan) 50-74-06 7860 Sewer Equipment -new bobcat bucket and Mr. Manhole ($50,000.00)

50-74-06 7866 Lift station -$75,000.00

50-74-06 7867 CSO/LTCP -requirement that will have to be tested ($200,000.00)

Sewer Accounting and Administrative (50 70 04)

4012 Salary -Appointed (1/2 salary for Joy Fulk) $16,872 4013 - Dawn Crowell's salary

4014 -Sewer clerk Candy Buche salary

Health insurance would be all of Dawn Crowell and part of Joy Fulk's (and the other half of Joy's comes out of the general fund

Dental Insurance and life insurance comes out for both Dawn and Joy Supply line -was taken down by $1,000.00

Repairs and Maintenance equipment Konika Minolta comes out of that line 4035 - Contractual services -Konika Minolta lease as well as postage Equipment went down by $1,000.00

Software was budgeted $10,000.00 with the rest coming out of the G.O.Bond

Legal filing fees which is 8342 that is the Logan County Clerk's office (liens filed, releases when they add liens to the property the recording fees and they do a rec-lass when they receive that money

8362 -Abstract to printing and publishing (the fee for the year) Postage is the same as it is split between the different departments Telephone and fax line comes out of 8474

City Clerk

4010 -Salaries increased to $47,600.00 4012 -Salaries increased to $16,782.00

4014 -Council Secretary line moved to Mayor's office 4016-Salaries PT office increased to $11,440.00

5102 -Supplies decreased to $5,000.00

5112 -Equipment/Computers stayed at $2,500,00 5202 -Repairs Equipment stayed at $2,500.00 5220 -Miscellaneous stayed at $500.00

6435 - Contractual services increased to $2,750.00 8345 -Vital Records stayed the same at $10,000.00

8362 -Printing/Publishing remained the same at $10,000.00 8402 -Dues decreased to $750.00

8420 -Travel and training decreased to $750.00 8474 -Telephone/Pagers decreased to $2,500.00

City Administrator

4012 -Salaries -Appointed increased to $79,500.00 5102 -Supplies -increased to $1,000.00

5220 -Miscellaneous -increased to $1,500.00

8362 -Printin!¥J>ublishing -decreased to $1,000.00 8402 -Dues -remained the same at $1,500.00

8410-Postage -remained the same at $100.00

8420 -Travel and Training -remained the same at $6,625.00 8474 -Telephone/Pagers -decreased to $2,000.00

Building and Zoning (02 02 24)

4012 -Salaries -Appointed increased to $94,245.00 4014 -Salaries -ZBA remained the same at $500.00 4016 -Salaries - -PT Office -decreased to $14,625.00 5102 -Supplies remained the same at $1,300.00

5106 -Gasoline/Oil -decreased to $1,300.00

5112-Equipment/Computers remained the same at $900.00 5204 -Vehicle Repair increased to $2,000.00

6445 -Code Hearing remained the same at $6,000.00 6450 -Nuisance Abatement increased to $5,000.00 8342 -Legal Notices remained the same at $500.00 8362 -Printing/Publishing decreased to $1,200.00 8402 -Dues remained the same at $600.00

8410 -Postage remained the same at $500.00

8420 -Travel and training remained the same at $2,000.00 8474 -Telephone/Pagers remained the same at $2,000.00 8599 -Demolition/Clean up remained the same at $15,000.00 8620- Zoning Books etc. remained at $500.00

5220 - Miscellaneous remained at $500.00

There were no changes in the Merit Commission. Mayor

4010 -Salaries -Elected Officials remained the same at $41,000.00 4014 - Salaries -Council Secretary remained the same at $5,800.00 4016 - Salaries -PT Office increased to $14,940.00

5102 -Supplies remained the same at $500.00 8402 -Dues increased to $1,500.00

8410 -Postage remained the same at $50.00

8420 -Travel & training remained the same at $9,000.00 8474 -Telephone/Pagers remained the same at $5,000.00 8520 -Public Relations increased to $3,500.00

8522 -Safety Grant decreased to $29,089.00

Fire Department (02 08 06)

4011 Accrued Overtime raised to $25,000.00 4012 Salaries -Appointed down to $276,674.00 4013 Salaries-Monthly up to $875,294.00

4018 Salaries -Overtime the same $100,000.00 5102 Supplies -Office the same $6,000.00 5106 Gasoline/Oil - down to $16,000.00

5108 Dormitory Supplies -the same $2,500.00 5110 Medical Supplies -up to $4,000.00

5112 Equipment -up to $8,000.00

5126 Fire Prevention -the same $1,750.00 5202 Repairs -equipment the same $50,000.00 5206 Radio repairs -the same $3,000.00

5214 Equipment Replacement Fund decreased to $6,626.00 6435 Contractual Services increased to $7,500.00

8420 Travel and Training increased to $10,000.00 8474 Telephone/Pagers decreased to $2,600.00

8520 Public Relations remained the same at $200.00 8650 Medical exams remained the same at $6,000.00

Police Department (02 12 06)

4011Accrued overtime -nothing in this line 4012 Salaries appointed -down to $147,279.00 4013 Salaries monthly -up to $1,448,863.00 4017 Salaries clerical -the same $35,875.00 4018 Salaries overtime -the same $67,320.00 4082 Uniforms -down to $12,000.00

5102 Supplies -the same $18,000.00 5106 Gasoline/Oil -down to $44,000.00

5202 Repairs -Equipment the same $2,000.00 5204 Vehicle repair -down to $20,000.00 5206 Radios -down to $2,000.00

5214 Equipment Replacement Fund -up to $8,520.00 6435 Contractual Services -the same $18,000.00 6448 Investigations-the same $1,000.00

8644 Labor Attorney -up to $15,000.00 (currently in negotiations) 8402 Dues/Subscriptions -the same $1,000.00

8420 Travel!rraining -the same $16,500.00 8474 Telephone/Pagers -the same $8,400.00 8475 Tuition Reimbursement -up to $13,000.00 8520 Public Relations -the same $1,750.00 8650 Medical Exams -the same $1,500.00

5220 Miscellaneous -the same $1,500.00

The police department is looking into a lease program where they would be able to get 7 vehicles at one time. After the lease ends there will be $1.00 per vehicle paid and the trucks and Durango's will be owned by the City of Lincoln.

Buildings and Grounds (02 14 05) 5102 Supplies -the same $500.00

5202 Repairs/Maintenance Equipment -the same $500.00 5212 Repairs/Maintenance Building -up to $15,575.00 6340 Custodian -the same $7,300.00

6432 Complex Maintenance -up to $34,853.00

6435 Contract Service - City Hall -the same $12,000.00 8302 Electric -up to $6,000.00

8304 Gas -down to $0.00 due to agreement with Ameren 8306 Water -up to $900.00

8310 Garbage -up to $2,200.00

5220 Miscellaneous -the same $100.00

Fire Chief Miller said he has spoken with a brick mason who will not give a bid for a repair or replacement of the block. The next step was a bid for demolition but the cost would be approximately $35,000.00. There are items in the building that will need to be taken out. There is asbestos in the building and there is currently no electricity at the facility. The building is dangerous.

Street and Alley Department (02 36 06) 4012 Salaries Appointed -up to $67,084.00 4014 Salaries Hourly -up to $239,707.00

4016 Salaries part time office -down to $24,950.00

4082 Personal items -the same $750.00 4084 CDL's-the same $130.00

4086 Clothing allowance -the same $3,200.00 4090 Safety Supplies -up to $7,500.00

5102 Supplies -up to $7,500.00

5106 Gasoline/Oil -down to $30,000.00

5116 Materials -down to $50,000.00 5124 Tools -up to $3,000.00

5202 Repairs equipment -up to $42,000.00 5206 Radios -the same $1,500.00

5212 Repairs Building -up to $500.00

5230 Repairs Street Lights and Signals -up to $55,000.00 6435 Contractual Services -up to $35,000.00

6440 Planting -new line $3,000.00

6441 Tree trim & Stump removal -new line $17,500.00 6443 Storm Reserve -the same $3,500.00

6444 Arbor Day Supplies -the same $1,000.00

6446 Street Markings and Controls -the same $10,000.00 6447 Pavement Markings -the same $3,500.00

8644 Labor Attorney -the same $2,500.00 8362 Printing/Publishing -the same $750.00 8420 Travel & Training -up to $4,500.00 8474 Telephone/Pagers -the same $2,950.00 8520 Public Relations -the same $500.00 8618 Sidewalk rebates -the same $1,400.00 8650 Medical Exams -the same $1,000.00 5220 Miscellaneous -was deleted.

Motor Fuel Tax (20 00 01)

4014 Salaries -Hourly - down to $102,731.00 4018 Salaries -Overtime -up to $3,000.00 4013 Salaries -Monthly -no amount given 4075 H.S.A. Benefit -no amount given

5116 Supplies -Materials -down to $120,000.00 5212 Curb/Gutter/Sidewalks -the same $175,000.00

5214 Repairs/Maintenance -equipment fund the same $150,000.00 5230 Repairs/Maintenance -traffic lights down to $0.00

5235 Traffic Signal Electric Service -up to $40,000.00 6430 Street Light Electric Service -up to $80,000.00 5300 Fifth Street Road Project -up to $175,000.00

Mr. Landers said the MFT will be on the City's fiscal year starting next year. The MFT has been January to December.

Mayor Neitzel said this would conclude the budget meeting for this evening. The next meeting will be on March 30, 2016 at 6:00 p.m.

Other Discussion:

There was no other discussion.

Executive Session:

There was no Executive Session held.

Upcoming Meetings:

Council: Monday, March 21, 2016 -7:00 p.m.

Committee of Whole:   Tuesday, March 29, 2016 -7:00 p.m.

Alderman Tibbs made a motion to adjourn the meeting and Alderman Hoinacki seconded it. There were eight ayes (Alderman Bauer, Alderman Hoefle,Alderman Hoinacki, Alderman Hom, Alderman Mourning, Alderman Parrott, Alderman Tibbs and Alderman Welch), zero nays, and none absent; motion carried.

The City of Lincoln Committee of the Whole Meeting adjourned at 8:09 p.m. Respectfully submitted,

Risa Riggs Recording Secretary

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City Hall
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Lincoln, Illinois 62656

(217)735-2815

 

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Mayor
(217)735-1612
 
City Administrator
(217)732-2122
 
City Clerk
(217)735-2815
 
Building and Safety
(217)732-6318
 
Street and Alley
(217)732-4655
 
Waste Water Treatment
(217)732-4030
 
Fire Department
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Police Department
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