Minutes of the City of Lincoln Special City Council Committee of the Whole Meeting held in the Council Chambers on Thursday, March 30, 2016.

Mayor Neitzel called the regular City Council Meeting to order at 6:00 p.m. City Clerk Mrs. Gehlbach called the roll call. There were eight Aldermen present (Alderman Bauer, Alderman Hoefle, Aldennan Hoinacki, Alderman Hom, Alderman Mourning, Alderman Parrott, Alderman Tibbs and Alderman Welch) and none absent. Police Chief Adams was present. Also present were Mayor Neitzel, City Treasurer Mr.Conzo, City Administrator Mr.Johnson, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.

Mayor Neitzel led the Pledge of Allegiance.

Public Participation:

There was no public participation.

Continuing Fiscal Year 2017Budget Discussion:

Contract Services - Legal:

02-04-04 5227 Contract services -same as last year $88,200.00 (City Attorney) 02-04-04 8344 Labor Attorney -down to $5,000.00

02-04-04 8342 Outside Legal Services -down to $1,500.00

Contingencies:

02-06-04 4096 Unemployment Compensation -down to $5,000.00 02-06-04 5408 Property Taxes -same as last year $5,000.00

02-06-04 5410 Insurance Consultation fees -new line $35,000.00 02-06-04                         Pension Consultation (new added by Mr. Johnson) 02-06-04 5414 JULIE fees -up to $2,000.00

02-06-04 6432 Centralized Dispatch -up to $208,869.00 02-06-04 6438 Communication -up to $8,041.00

02-06-04 6439 Software Maintenance -down to $20,000.00 02-06-04                        Copier Lease -new line $4,000.00

02-06-04           Public Art -new line $2,500.00

Contract Services:

02-22-06 5227 Contract Services remains $5,000.00

Economic Development:

02-30-03 8413 Logan County Alliance -down to $1,000.00 02-30-03 8414 CEDS - down to $3,000.00

02-30-03 CEO -new line item $1,000.00

02-30-03 8415 Chamber Balloonfest -the same $5,000.00 02-30-03 8479 Branding Initiative -down to $12,817.00

02-30-03 8602 Fees -Logan County Regional Planning -the same $12,500.00 02-30-03 8604 Railsplitter -up to $1,500.00

02-30-03 8610 Contract services-Retail Study -the last payment $25,000.00.

Health Benefits:

02-37-04 4070 Health Insurance -down to $509,295.00 02-37-04 4071 Retirees -up to $178,541.00

02-37-04 4072 Dental Insurance -up to $38,508.00

02-37-04 4073 Injured Officer Premium -up to $36,291.00 02-37-04 4074 Life Insurance -up to $2,138.00

02-37-04 4075 HSA -down to $52,200.00

02-37-04 4076 HAS Benefit Retirees -up to $1,900.00

Audit Fund

02-00-10 8324 Audit Fee -up to $25,000.00

ESDA Fund

02-00-12 5208 Repairs/Maintenance - Sirens the same $5,000.00

Forestry Fund

This has been moved to another line for Mr.Landers.

Liability Insurance

02-00-18 8385 Vehicle Liability -up to $36,809.00 02-00-18 8387 Liability Insurance -up to $67,458.00

02-00-18 8388 Workmen's Compensation -down to 295,831.00 02-00-18 8389 Insurance Property -down to $30,454.00

02-00-18 8390 Compensable Claims -the same $5,090.00

IMRF

02-00-22 4096 Social Security Contribution -the same $110,000.00

02-00-22 4098 Municipal Retirement Contribution -down to $125,000.00

Public Benefits

02-00-26 6342 Animal Control -the same $40,200.00

Crossing Guards

02-00-2 4014 Crossing Guards -down to $5,000.00

The general fund balance is around $60,000.00

City Administrator Mr. Johnson wanted to take 70% from the utility tax and place 35% into the Capital Projects line.

There was discussion on the street scape that has already been done in downtown Lincoln. There are mixed reviews, people have been hurt, and with one side of the square done they need to get a different design. Alderman Parrott said he was not in favor of this. Alderman Hoinacki agreed that it was not a good design and that they need to revise. Mr. Sinks agreed with Alderman Parrott. Alderman Hoefle felt the City of Lincoln should do more microsurfacing with the money that they will save by not doing another block of streetscape. Alderman Welch said this looks bad without it being completed. City Administrator Mr. Johnson said that he has been talking with Farnsworth about a redesign. Alderman Welch wanted to wait to see what Farnsworth comes up with. Former Alderman Rohlfs thought they should do more street work. Street Superintendent Mr. Landers said the cost of doing roadwork depends on what the price of rock is, what they find in the street when they begin the work and any other issues that might change the cost. Mr. Landers said if they do brick streets that they are going to have to bring the streets up to ADA standards by IDOT Regulations.

Alderman Welch said they needed to have a live streaming feed. Liability Insurance

02-00-18 8385 Vehicle Liability -decreased to $36,809.00

02-00-18 8387 Liability Insurance -increased to $67,458.00

02-00-18 8388 Workman's Compensation -decreased to $295,831.00 02-00-18 8389 Insurance -Property decreased to $30,454.00

02-00-18 8390 Compensable Claims remained the same at $5,000.00

IMRF

02-00-22 4096 Social Security Contribution remains the same at $110,000.001 02-00-22 4098 Municipal Retirement Contribution decreased to $125,000.00

Public Benefits

02-00-26 6342 Animal Control remained the same at $40,200.00

Crossing Guards

02-00-32 4014 Salaries -Hourly decreased to $5,000.00

Tobacco Grant Revenues

07-00-02 3950 Grant Proceeds

Tobacco Grant Expenditures

07-03-04 4013 Salaries - decreased to $1,500.00

Debt Service Fund Revenues

40-00-01 3700 Interest Earned remained at $200.00

40-00-09 9903 Transfer from GF -Property Tax increased to $343,000.00

40-00-07 Bond Service Fees remain the at $500.00 40-00-08 Bond Principal decreased to $163,000.00 40-00-08 Bond Interest decreased to $2,445.00

Expenditures

46-36-00 7861 Street Facility budgeted $350,000.00

46-00-09 9969 Bond Expenditures remain at $150,000.00

Central Business TIF Fund Fund Balance

65-00-01 3825 Property Tax Increment increased to $50,000.00

Expenditures

65-00-04 6435 Contractual services -Audit $250,00

65-00-04 8342 Legal decreased to $2.500.00 65-00-04 8475 TIF Grants down to $40,000.00 65-00-07 8832 Bond Interest up to $17,818.00

65-00-07 8842 Bond Service Fees remained at $500.00

Tourism Revenues

55-00-013825 Hotel/Motel Tax increased to $175,000.00 55-00-01 3700 Interest decreased to $100.00

Expenditures

55-00-00 7000 Pass through to Tourism Bureau (95%) increased to $166,250.00

55-00-00 7001 Lincoln Civic Foundation (5%) increased to $8,750.00

Police Pension Fund Revenues

74-00-01 3010 Property Taxes-up to $470,112.00

74-00-01 3650 Payroll Taxes -up to $167,500.00 74-00-01 3700 Interest Earned -down to $2,000.00

74-00-01 3800 Replacement Tax -down to $2,000.00 74-00-01 3812 Utility Tax -down to $121,500.00

Expenditures

74-00-04 8420 Schools/Conferences remained at $2,000.00 74-00-04 8600 Misc. Expenditures remained at $2,500.00 74-00-04 8620 Professional Fee remained at $12,800.00

74-00-04 8660 Pension payments up to $1,170,000.00

This meets the actuarial and the City of Lincoln will meet the requirements by their goal of 2040. Debt Service Fund

Revenues

40-00-01 3700 Interest earned -$200.00

40-00-09 9903 Transfer from GP -Property Tax -$343,000.00

Debt Service

• 8841 Bond Service Fees #9 -the same $500.00
• 8822 Bond Principal #9 -down to $163,000.00

40-00-08 8832 Bond Interest #9 -down to $2,445.00

2014 ARS Bonds (TIF)

65-00-07 8822 Bond Principal -up to $176,567.50 65 00 07 8832 Bond Interest -the same $250.00

Tourism Bureau will receive 95% of the hoteVmotel tax and the Lincoln Civic Foundation will receive 5%. Alderman Welch felt that the City of Lincoln decided to help fund The Mill project for $12,000.00. Alderman Bauer said she sits on Tropics Sign and there will be other opportunities for tourism and to take the money from the Tourism's budget would start (reword)

2010 GO Bond Revenues

Total Revenues in the amount of $34,171.00

Expenditures

Expenditures in the amount of $34,171.00

2013 GO Bond Revenues

Total Revenues in the amount of $194,412.00

Expenditures

49-36-00 7861 Street Equipment $15,000.00

49-12-00 7862 Police Equipment $7,000.00

49-08-00 7863 Fire Equipment $24,500.00

49-50-00 7864 Technology Equipment $85,000.00

49-14-00 7866 Buildings and Grounds Improvements $56,900.00 .

2016 GO Bond Revenues

00-00 3790 Bond proceeds remain at $500,000.00

00-00 3700 Interest remain at $100.00

Expenditures

36-00 7861 Street Equipment $50,000 for street facility furnishings 00-09 9969 Bond Expenditures $450,000.00 for 5th Street Road.

Alderman Welch said there is a need for upgrading internet options with fiber optics. City Administrator Mr. Johnson said that he could look into the fiber optic options.

Alderman Mourning thanked the department heads and City Clerk for their work on the budget.

Other Discussion:

Mayor Neitzel thanked Fire Chief Miller for taking care of the box lunches.

Executive Session:

There was no Executive Session held.

Upcoming Meetings:

Council: Monday, April 4, 2016 -7:00 p.m.

Committee of Whole: Tuesday,April 12, 2016 -7:00 p.m.

Alderman Tibbs made a motion to adjourn the meeting and Alderman Hoinacki seconded it. There were eight ayes {Alderman Bauer,Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Mourning, Alderman Parrott, Alderman Tibbs and Alderman Welch), zero nays, and none absent; motion carried.

The City of Lincoln Committee of the Whole Meeting adjourned at 8:09 p.m. Respectfully submitted,

Risa Riggs Recording Secretary