Minutes of the City of Lincoln City Council Committee of the Whole Meeting held in the Council Chambers on Tuesday, March 14, 2017.
Mayor Neitzel called the regular City Council Committee of the Whole Meeting to order at 7:00
p.m. There were six Aldermen present (Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Parrott, Alderman Tibbs and Alderman Welch), one seat vacant and one absent (Alderman Bauer) Also present were Street Superintendent Mr.Landers, Fire Chief Miller,Waste Water Manager Mr.Ferguson, Deputy Building and Safety Officer Mrs. Ingram and Police Chief Adams. Also present were Mayor Neitzel, City Administrator Mr. Johnson, City Treasurer Mr. Conzo, City Clerk Mrs. Gehlbach, City Attorney Mr. Blinn Bates and Recording Secretary Mrs. Riggs.
Mayor Neitzel led the Pledge of Allegiance.
Public Participation:
Mayor Neitzel asked for Kevin of FGM Architects to come forward to give an update on the Police Station.
Mr. Kevin said they were almost ready to tum the project back to the City. They had a meeting today which lasted about three hours. This was going through the almost 100 pages of construction documents. They have gone over the construction documents with City Administrator Mr. Johnson. They have been working on the city setbacks and drainage. They were going to save the playground in the front of the building but the playground equipment does not meet the ADA accessibility. They will place some benches. They are working on the abatement schedule, the furniture vendor, the final colors and materials have been finalized for the building, the layout has not changed, a full set of contract documents are in the Mayor's office, Fire Chief Miller will see the final documents to make sure they have not missed anything, they have contacted some contractors, a pre-bid meeting on April 11, 2017 and open the bids on May 9, 2017.
Request to Permit:
The Mill Grand re-grand opening Parade:
This will be held on April 29, 2017 at 10:00 a.m. starting at Pekin Street and working its way to the Mill.
His hands Outreach:
They requested this to be on the agenda for different activities at Ray White Park. This will be placed on the Consent Agenda for Monday, March 20, 2017.
Route 66 Garage Sale:
This will be held on June 9-11, 2017. This is a city wide and mostly on residential property. This will be placed on the Regular Agenda for Monday, March 20, 2017.
Pi.gs and Swigs Festival:
Kari Adams of the Logan County Chamber of Commerce requested the following street closures for the Festival: McLean Street from Clinton Street to Broadway; Broadway from the alley to State Bank of Lincoln to McLean; Pulaski Street from the alley to Alley-Bi to Hamilton; Clinton Street from Kickapoo Street to McLean Street; from Thursday, June 1, 2017 until Sunday, June 4, 2017 at 6:00 p.m. and closing Kickapoo from Clinton Street to Broadway until 8:00 a.m. Monday,June 5, 2017,
Logan County Joi nt Solld Waste Intergovernmental Agreement
There have been 4 increases in the last 8 years. The most recent increase brought the total to
$65,268.00 which is a 12.5% increase for the City.
This will move forward with an RFP request and more discussion by the City of Lincoln. There should be revisions to the proposed agreement. City Administrator Mr. Johnson would not recommend this pass at this time.
Kent Cross Farm Lease:
City Administrator Mr. Johnson said that Mr. Cross has leased the 40 acres since 2013. In 2015, the City is owed $6,000.00 for base rent and $3,087.60 in variable rent. This would also allow the Mayor to execute the agreement for the extension.
This will beplaced on the Agenda for Monday, March 20, 2017.
Downtown Parking Agreement -IntergovernmentalAgreement
The most notable changes is the removing of the designated offices. The language is more generalized to provide the County flexibility for those parking spaces.
The Intergovernmental Agreement will be placed on the Agenda for the March 20, 2017 agenda.
Landscape Waste Intergovernmental Agreement :
Upon the successful bid of T. Kirk Brush to reduce the landscape waste stockpile. This will be placed on the March 20, 2017 agenda.
Lincoln Depot Change Order:
Bulletin #22 - Ameren Utility pole and guy wire in the comer of Pekin Street and Chicago Streets. The storm water plan had to be redesigned to get clearance of the conflict and maintain proper drainage slopes. The redesign includes an additional manhole and cover. There is a slight increase in the amount of 12 inch pipe for the new design. The total cost of this bulletin
$8,783.00.
RFP 20 - At the suggestion of the design team, a request was made to utilize a new material for the counter flashing instead of the specified stainless steel. The roofing subcontractor had difficulty. The new product proposed is made of zinc copper which will be much easier to work with for the roofing contractor and better match the parapet cover cap on the roof and rotunda. The total cost for this item is $2,167.00.
Alderman Hoinacki asked to have this placed on the Agenda for Monday, March 20, 2017.
Ordinance: Disposal o(Surplus Propertv -Lincoln Police Department:
Police Chief Adams said the Deputy Chief and other officers have been working on cleaning up their storage area. There were several items that they would like to be disposed. There is a company that will take items. He asked to have this on the Agenda for Monday, March 20, 2017.
Citv Council ChambersAudio Upgrade Bid:
Fire Chief Millers said last October they went out for bids and they came back very high. The committee decided to downsize the project and they went out for bids again. They received the information mid-February and they only received one bid. The only bid was from Lincoln Land Communication. They would like to move forward so they can get this project completed. They will reuse the cabinet, the digital recording system and the ADA wireless transmitter for the hearing impaired. They will replace the existing desk microphones, gated audio mic mixers, two ADA receivers, new cabling would be installed throughout the system, and they will replace the existing 2 ceiling speakers with the addition of 6 new speakers.
The total cost for this project is $19,936.92 and they had budgeted $60,000.00 for this project. Alderman Hoinacki said they could place this on the Agenda for Monday, April 3, 2017.
La.nd Swap With IlllnoisAmerican Water:
Tract 1 - is currently owned by the City and comprises .73 acres of real estate. Tract 2 - is currently owned by Illinois American Water Company and also comprises .73 acres of real estate. Tract 1 will be utilized for the City for access to the new Streets and Alleys facility.
There must be a Public Hearing on the proposed exchange. This Public Hearing must actually call for a vote by three fourths (3/4). The Public Hearing should be placed on the agenda as a voting item at a voting meeting of the Council. lbree fourths (3/4) of the City Council votes in favor of calling a public hearing, a notice of the public hearing must be published in the Courier and must be published not less than 15 days and not more than 30 days before the Public Hearing. The notice must contain (1) legal description of property to be exchanged; (2) legal description of the property to be received; and (3) the proposed terms and conditions of the exchange.
After the Public Hearing the exchange may be authorized by the Council's adoption of an ordinance by a vote of 3/4th of the City Council. The Ordinance will contain (1) the property to be conveyed is no longer needed by the municipality for the interest; (2) the property to be received will be useful to the municipality is approximately equal to or exceeds the value of the property conveyed.
Ifthe exchange is approved, the City would receive a deed from Illinois American Water for the parcel outlined on the Plat as Tract 2 and Illinois American Water would receive a deed from the City for the parcel outlined on the Plat as Tract 1.
City of Lincoln Administrative Adjudication: Consideration of Continuation of the City Hearing Process Consideration of Contract Extension
Consideration of Payment of Past Invoices
The City Council should come to a consensus on these items on how to proceed. Memoranda regarding this subject accompany this correspondence materials.
The following items are for consideration:
- Retaining the services of the Hearing Officer (in consideration)
- Streamlining ordinance violations by allowing those of the Building and Safety Office, Police Department, and (on occasion) Fire Department through the City Court process. (Process underway).
- Setting up authority through Local Debt to collect on any unpaid fines levied by the City Court process. (Process underway).
- Creating revenue lines which tracks the revenues of the fines received based on the department issuing the violation. (Completed).
- Fast-Tracking, where possible, cases may take the issuance of a judgment from the Circuit Court. (Process on-going).
Alderman Bauer felt they should pay the invoices. Aldennan Hoinacki and Alderman Welch felt they should pay them also. One and two will be placed together and three will be separate on the agenda.
Other Discussion:
Alderman Hoefle said he wanted to put the Farnsworth up review and consideration and wanted it placed on the agenda. Mayor Neitzel said the Council needs a chance to look at and would put it on the next COW if Alderman Hoefle wanted it on. Alderman Hoefle said everyone should review it out.
Alderman Hoinacki said the Boy Scout Barbecue is Sunday at the KC's from 10:30 am. to 2:00
p.m. Tickets are available at the door.
Mayor Neitzel said the blood bank is at Abraham Lincoln Memorial Hospital (did not hear time or day).
Fire Chief Miller said last week on Monday morning we had that severe storm with the high winds and it blew down one of the sirens at Pulaski Street. They put it on the Facebook page. The insurance company will pay for the replacement of the siren. There is a deductible and the wheels are rolling, the equipment is ordered, the pole is here in Lincoln and as soon as the equipment gets here and they get the ok they will get everything replaced. Ameren sells a pole to the city at their cost.
Aldennan Welch said this was for Chief Adams and wanted to let him convey this to Corporal Johnson. He happened to be driving through town last week or the week before and saw him on a comer talking to a bunch of kids on bikes and thought it was really cool that he stopped his car and talked to the kids and he was sure that Corporal Johnson was just taking time to talk to the kids.
Street Superintendent Mr. Landers said due to safety concerns the landfill will be closed on Wednesdays through the entire process of the grinding.
Fire Chief Miller said this Saturday the Red Cross will be doing a home safety and smoke detector community project through Red Cross.
Executive Session:
There was no Executive Session.
Upcoming Meetings:
Council: Monday, April 3,2017 -7:00 p.DL
Committee of Whole: Tuesday, April 11,2017 -7:00 p.m.
Aldennan Tibbs made a motion to adjourn the meeting and Aldennan Hom seconded it. There were six ayes (Aldennan Hoefle, Aldennan Hoinacki, Alderman Hom, Alderman Parrott, Aldennan Tibbs and Alderman Welch), zero nays, one seat vacant and one absent (Alderman Bauer); motion carried.
The City of Lincoln Committee of the Whole Meeting adjourned at 8:19 p.m. Respectfully submitted,
Risa Riggs Recording Secretary
City of Lincoln