Minutes of the City of Lincoln Special City Council Committee of the Whole Meeting held in the Council Chambers on Thursday, March 27, 2017.
Mayor Neitzel called the regular City Council Meeting to order at 6:30 p.m. City Clerk Mrs. Gehlbach called the roll call. There were seven Aldermen present (Aldennan Bauer, Alderman Hoefle, Alderman Hoinacki,Alderman Hom (arrived at 6:36 p.m.), Alderman Parrott (arrived at 6:36 p.m.), Alderman Tibbs and Alderman Welch), one seat vacant and none absent. Also present were Street Superintendent Mr. Landers, Police Chief Adams, and Fire Chief Miller. Also present were Mayor Neitzel, City Treasurer Mr. Conzo, City Administrator Mr. Johnson, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.
Mayor Neitzel led the Pledge of Allegiance.
Public Participation:
There was no public participation.
Fiscal Year 2017-2018 Draft Budget Discussion: Other Operational Programs Budget Discussion
Mayor/City Council
Changes that were made:the Recording Secretary is now under the Mayor's office.
Capital Projects
There was discussion in Building and Grounds for a Fire Apparatus and Fire Apparatus bays.
Aldennan Bauer said that the streetscape needs to finish and redesign to evaluate. They would look at a design and make a correction on the bump outs.
City Administrator Mr. Johnson said there is nothing for economic development in the budget.
Alderman Hoefle said Route 66 isbeing utilized by out of town people. Aldennan Bauer said they need a plan for the downtown area to be finished.
Alderman Welch said the City needs to show that they are vested in the City. Alderman Parrott said the CAPCIL money could be used.
Alderman Bauer said some design work for the downtown area would be needed. City Administrator Mr.Johnson said they could do the work on the design for downtown and the City could look at getting free money to do this work.
Budget Considerations
Merit Commission
All lines remained the same as the previous year.
Mayor/City Council
02-02-54 4016 Salaries -PT Office increased to $14,976.00 02-02-54 8520 Public Relations -increased to $4,000.00
02-02-54 8522 Safety Grant -increased to $31,621.00
Contract Services -Legal
02-04-04 8432 Outside Legal Services -increased to $2,500.00
Contingencies
02-06-04 4096 Unemployment Compensation -decreased to $1,500.00 02-06-04 5408 Property Taxes -decreased to $1,500.00
02-06-04 New line added by City Administrator Mr. Johnson - $35,000.00 02-06-04 5414 JULIE fees -increased to $3,000.00
02-06-04 6432 Centralized Dispatch -increased to $215,000.00
02-06-04 6438 Communications -decreased to $8,041.00 Copier Lease raised to $8,000.00
Entryway Signage -increas to $20,000.00
Contract Services
02-22-06 5227 Contract Services remained at $5,000.00
Economic Dev/Planning
This is the final payment of $1,000.00 to the CEO Program 3 year commitment. 02-30-03 8479 Branding Initiative -decreased to $5,000.00
Health Benefits
02-37-04 4070 Health Insurance -raised to $541,081.00 02-37-04 4071 Retirees -increased to $187,962.00
02-37-04 4072 Dental Insurance -increased to $38,818.00
02-37-04 4073 Injured Officer Premium -decreased to $14,050.00 02-37-04 4074 Life Insurance -decreased to $2,120.00
02-37-04 4075 RSA -increased to $55,717.00
02-37-04 4076 HSA Benefit Retirees -increased to $3,100.00
Aud it Fund
02-00-10 8324 Audit Fee -remained the same at $25,000.00
Life Insurance
02-00-18 8385 Vehicle Liability -increased to $40,719.00 02-00-18 8387 Liability Insurance -increased to $70,488.00
02-00-18 8388 Workman's Compensation -decreased to $273,502.00 02-00-18 8389 Insurance -Property -increased to $32,065.00
IMRF
02-00-22 4096 Social Security Contribution -decreased to $105,000.00 02-00-22 4098 Municipal Retirement Contrib - decreased to $100,000.00
Public Benefits
02-00-26 6342 Animal Control -remained the same at $40,200.00
Crossing Guard Salaries
02-00-32 4014 Salaries -Hourly -remained the same at $5,000.00
Tobacco Grant
07-00-02 3950 Grant Proceeds -increased to $2,700.00
Expenditures
07-02-04 4013 Salaries -increased to $2,700.00
Debt Service Fund Revenues
40-00-09 9903 Transfer from GF -Property Tax Therewas nothing placed in this item.
40-00-08 Bond Principal -increased to $175,000.00 2014 ARS Bonds (TJF)
65-00-07 8832 Bond Interest -decreased to $173,868.00 65-00-07 8842 Services -increased to $500.00
2016 GO Bond
Revenues
Beginning Fund Balance - $386,979.00
Expenditures
46-36-00 7861 Decreased to $236,380.00
2010 GO Bond
Revenues
Beginning Fund Balance - $18,240.00
Expenditures
48-00-08 Decreased to $18,240.00
2013 GO Bond Revenues
Beginning Fund Balance - $96,493.00
Expenditures
49-02-00 7865 Technology Equipment - $64,420.00
49-14-00 7866 Buildings and Grounds Improvements - $32,000.00
Tourism
Revenues
Beginning Fund Balance - $40,114.00
00-01-55 3825 Hotel/Motel -decreased to $160,000.00
Expenditures
Tropics Sign -increased to $17,000.00
2014 Alt Rev Bond (Sewer)
Revenues
56-00-09 9938 Transfer from Sewer decreased to $640,725.00
Expenditures
56-00-07 8832 Interest -decreased to 94,925.00
56-00-07 8842 Service Fees -decreased to $800.00 56-00-07 2502 Loan Payment -increased to $800.00
Capital Projects
Revenues
Beginning Fund Balance (3/14) $329,251.00
60-00-09 9951 Interfund Xfr from GF -NHR Sales Tax -decreased to $780,000.00 60-00-09 9952 Interfund Xfr from GF -Utility Tax -decreased to $302,750.00
Interfund Transfer -DCEO Rev. Loan -increased to $261,675.00 State Reimbursements Depot -decreased $3,200,483.00
Expenditures
60-00-09 9001 Sales Tax Rebates -Coy remained at $25,000.00
Buildings and Grounds
60-14-00 7810 Council Chambers -decreased to $20,000.00
Fire Apparatus Bays, ADA Doors - $46,00.00 (could be moved to 2016 GO
Bond)
60-14-00 7815 Financing - $235,000.00
High Speed Rail
60 Depot/Waiting Area -decreased to $3,259,099.00
Streets and Alleys
60-36-00 7827 Resurfacing -decreased to $500,000.00 Extension of Short 11th - $150,000.00
Buildings
60-14-00 7816 New Street Garage -decreased to $50,000.00
Bridges
60-36-00 Jefferson Street Bridge -new amount $60,000.00
Misc Street Department Projects
60-36-00 Sidewalk improvements -increased to $125,000.00 60-36-00 Pavement study -increased to $25,000.00
Administration
60-02-00 7850 Design Engineering -decreased to $180,000.00
Central Business TIFFund
Revenues
Fund Balance (3/14) $56,992.00
65-00-01 3825 Property Tax Increment -increased to $137,000.00 65-00-013830 Bond/Loan -nothing in this line item
65-00-01 3700 Interest -decreased to $50.00
65-00-09 9903 Transfer from General Fund -nothing in this line item
65-00-04 5102 Supplies -nothing in this line item
65-00-04 5300 Business Meeting expense -nothing in this line item 65-00-04 6435 Contractual services -Audit -nothing in this line item 65-00-04 8342 Legal -nothing in this line item
65-00-04 8475 TIF Grants -nothing in this line item
65-00-07 8832 Bond Interest -decreased to $173,868.00 65-00-07 8842 Bond Service Fees -remained at $500.00
Alderman Parrott left the meeting at 8:37 p.m. and returned at 8:48 p.m.
Street Facility
Revenues
66-00-01 3901 ComEd Access and Remediation -decreased to $1,200,000.00 66-00-01 3700 Interest -remained the same at $150.00
Expenditures
66-36-00 7816 Construction Expenses -decreased to $1,200,000.00
Equipment Fund
Revenues
Beginning Fillld Balance
70-00-01 3320 Equipment Rental Receipts -decreased to $130,000.00 70-00-01 3700 Interest Earned -increased to $850.00
70-00-01 Transfer from General Fund -increased to $74,064.00 70-00-01 Land Rental Income -increased to $12,525.00
Expenditures
Streets
70-36-06 7850 End Loader payment -no dollar amount
70-36-06 7860 Truck -started at $45,000.00 but was decreased to $35,000.00 70-36-06 7860 Used Bucket Truck - $50,000.00 was placed in this line item
70-36-06 7860 Misc. Equipment -started at $18,375 but was decreased to $16,000.00
Fire
70-08-06 7850 Fire Truck payments -no dollar amount 70-08-06 7860 Fire Rescue Truck -no dollar amount
Police
70-12-06 7860 Squad Cars (?) -remained the same at $67,438.00 70-12-06 7861 Squad Car Equipment -no dollar amount
70-00-06 7870 Equipment Loan -State Bank -no dollar amount Police Pension Fund
Revenues
74-00-01 3010 Property Taxes -remained at $470,112.00
74-00-01 3650 Payroll Deductions -decreased to $160,287.00
74-00-01 3700 Interest and Dividends Earned -remained at $2,000.00 74-00-01 3800 Replacement Taxes -decreased to $47,250.00
74-00-01 3820 Utility Tax -decreased to $116,775.00 74-00-09 GF Transfer -budgeted $35,000.00 Expenditures
74-00-04 8420 Schools/Conferences -remained at $2,000.00 74-00-04 8600 Misc. Expenditures -decreased to $2,000.00 74 00 04 8620 Professional Fees -remained at $12,800.00
74-00-04 8660 Pension Payments -increased to $1,200,000.00
Fire Pension Fund Revenues
76-00-01 3010 Property Taxes -remained at $425,188.00
76-00-01 3650 Payroll Deductions -increased to $121,050.00 76-00-01 Interest & Dividends Earned -remained at $2,000.00 76-00-01 3800 Replacement Taxes -decreased to $40,950.00 76-00-013812 Utility tax -decreased to $142,725.00
76-00-07 1451 GF Transfer -increased to $65,000.00
Expenditures
76-00-04 8420 School/Conferences -remained at $1,500.00 76-00-04 8600 Misc.Expenditures -remained at $2,500.00 76-00-04 8620 Professional Fees -remained at $12,800.00
76-00-04 8660 Pension payments -remained at $1,000,000.00
Revolving Loan Fwid Revenues
Fund Balance -increased to $261,675.00 82-00-01 3700 interest had a zero balance
Expenditures
82-00-00 1290 Loans -had a zero balance
82 Transfer to Capital Projects - $261,675.00
From the Growid Up Revenues
Beginning Fund Balance -decreased to $5,687.00
Expenditures
89-00-00 5500 Expenses -decreased to $2,000.00
Upcoming Meetings:
Council: Monday, April 3, 2017- 7:00 p.m.
Committee of Whole: Tuesday, March 28, 2017 -7:00 p.m.
Alderman - made a motion to adjourn the meeting and Alderman - seconded it. There were seven ayes (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Parrott, Alderman Tibbs and Alderman Welch), zero nays, one seat vacant and none absent; motion carried.
The City of Lincoln Committee of the Whole Meeting adjourned at 9:40 p.m. Respectfully submitted,
Risa Riggs Recording Secretary
Minutes of the City of Lincoln Special City Council Committee of the Whole Meeting held in the Council Chambers on Thursday, March 27, 2017.
Mayor Neitzel called the regular City Council Meeting to order at 6:30 p.m. City Clerk Mrs. Gehlbach called the roll call. There were seven Aldermen present (Aldennan Bauer, Alderman Hoefle, Alderman Hoinacki,Alderman Hom (arrived at 6:36 p.m.), Alderman Parrott (arrived at 6:36 p.m.), Alderman Tibbs and Alderman Welch), one seat vacant and none absent. Also present were Street Superintendent Mr. Landers, Police Chief Adams, and Fire Chief Miller. Also present were Mayor Neitzel, City Treasurer Mr. Conzo, City Administrator Mr. Johnson, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.
Mayor Neitzel led the Pledge of Allegiance.
Public Participation:
There was no public participation.
Fiscal Year 2017-2018 Draft Budget Discussion: Other Operational Programs Budget Discussion
Mayor/City Council
Changes that were made:the Recording Secretary is now under the Mayor's office.
Capital Projects
There was discussion in Building and Grounds for a Fire Apparatus and Fire Apparatus bays.
Aldennan Bauer said that the streetscape needs to finish and redesign to evaluate. They would look at a design and make a correction on the bump outs.
City Administrator Mr. Johnson said there is nothing for economic development in the budget.
Alderman Hoefle said Route 66 isbeing utilized by out of town people. Aldennan Bauer said they need a plan for the downtown area to be finished.
Alderman Welch said the City needs to show that they are vested in the City. Alderman Parrott said the CAPCIL money could be used.
Alderman Bauer said some design work for the downtown area would be needed. City Administrator Mr.Johnson said they could do the work on the design for downtown and the City could look at getting free money to do this work.
Budget Considerations
Merit Commission
All lines remained the same as the previous year.
Mayor/City Council
02-02-54 4016 Salaries -PT Office increased to $14,976.00 02-02-54 8520 Public Relations -increased to $4,000.00
02-02-54 8522 Safety Grant -increased to $31,621.00
Contract Services -Legal
02-04-04 8432 Outside Legal Services -increased to $2,500.00
Contingencies
02-06-04 4096 Unemployment Compensation -decreased to $1,500.00 02-06-04 5408 Property Taxes -decreased to $1,500.00
02-06-04 New line added by City Administrator Mr. Johnson - $35,000.00 02-06-04 5414 JULIE fees -increased to $3,000.00
02-06-04 6432 Centralized Dispatch -increased to $215,000.00
02-06-04 6438 Communications -decreased to $8,041.00 Copier Lease raised to $8,000.00
Entryway Signage -increas to $20,000.00
Contract Services
02-22-06 5227 Contract Services remained at $5,000.00
Economic Dev/Planning
This is the final payment of $1,000.00 to the CEO Program 3 year commitment. 02-30-03 8479 Branding Initiative -decreased to $5,000.00
Health Benefits
02-37-04 4070 Health Insurance -raised to $541,081.00 02-37-04 4071 Retirees -increased to $187,962.00
02-37-04 4072 Dental Insurance -increased to $38,818.00
02-37-04 4073 Injured Officer Premium -decreased to $14,050.00 02-37-04 4074 Life Insurance -decreased to $2,120.00
02-37-04 4075 RSA -increased to $55,717.00
02-37-04 4076 HSA Benefit Retirees -increased to $3,100.00
Aud it Fund
02-00-10 8324 Audit Fee -remained the same at $25,000.00
Life Insurance
02-00-18 8385 Vehicle Liability -increased to $40,719.00 02-00-18 8387 Liability Insurance -increased to $70,488.00
02-00-18 8388 Workman's Compensation -decreased to $273,502.00 02-00-18 8389 Insurance -Property -increased to $32,065.00
IMRF
02-00-22 4096 Social Security Contribution -decreased to $105,000.00 02-00-22 4098 Municipal Retirement Contrib - decreased to $100,000.00
Public Benefits
02-00-26 6342 Animal Control -remained the same at $40,200.00
Crossing Guard Salaries
02-00-32 4014 Salaries -Hourly -remained the same at $5,000.00
Tobacco Grant
07-00-02 3950 Grant Proceeds -increased to $2,700.00
Expenditures
07-02-04 4013 Salaries -increased to $2,700.00
Debt Service Fund Revenues
40-00-09 9903 Transfer from GF -Property Tax Therewas nothing placed in this item.
40-00-08 Bond Principal -increased to $175,000.00 2014 ARS Bonds (TJF)
65-00-07 8832 Bond Interest -decreased to $173,868.00 65-00-07 8842 Services -increased to $500.00
2016 GO Bond
Revenues
Beginning Fund Balance - $386,979.00
Expenditures
46-36-00 7861 Decreased to $236,380.00
2010 GO Bond
Revenues
Beginning Fund Balance - $18,240.00
Expenditures
48-00-08 Decreased to $18,240.00
2013 GO Bond Revenues
Beginning Fund Balance - $96,493.00
Expenditures
49-02-00 7865 Technology Equipment - $64,420.00
49-14-00 7866 Buildings and Grounds Improvements - $32,000.00
Tourism
Revenues
Beginning Fund Balance - $40,114.00
00-01-55 3825 Hotel/Motel -decreased to $160,000.00
Expenditures
Tropics Sign -increased to $17,000.00
2014 Alt Rev Bond (Sewer)
Revenues
56-00-09 9938 Transfer from Sewer decreased to $640,725.00
Expenditures
56-00-07 8832 Interest -decreased to 94,925.00
56-00-07 8842 Service Fees -decreased to $800.00 56-00-07 2502 Loan Payment -increased to $800.00
Capital Projects
Revenues
Beginning Fund Balance (3/14) $329,251.00
60-00-09 9951 Interfund Xfr from GF -NHR Sales Tax -decreased to $780,000.00 60-00-09 9952 Interfund Xfr from GF -Utility Tax -decreased to $302,750.00
Interfund Transfer -DCEO Rev. Loan -increased to $261,675.00 State Reimbursements Depot -decreased $3,200,483.00
Expenditures
60-00-09 9001 Sales Tax Rebates -Coy remained at $25,000.00
Buildings and Grounds
60-14-00 7810 Council Chambers -decreased to $20,000.00
Fire Apparatus Bays, ADA Doors - $46,00.00 (could be moved to 2016 GO
Bond)
60-14-00 7815 Financing - $235,000.00
High Speed Rail
60 Depot/Waiting Area -decreased to $3,259,099.00
Streets and Alleys
60-36-00 7827 Resurfacing -decreased to $500,000.00 Extension of Short 11th - $150,000.00
Buildings
60-14-00 7816 New Street Garage -decreased to $50,000.00
Bridges
60-36-00 Jefferson Street Bridge -new amount $60,000.00
Misc Street Department Projects
60-36-00 Sidewalk improvements -increased to $125,000.00 60-36-00 Pavement study -increased to $25,000.00
Administration
60-02-00 7850 Design Engineering -decreased to $180,000.00
Central Business TIFFund
Revenues
Fund Balance (3/14) $56,992.00
65-00-01 3825 Property Tax Increment -increased to $137,000.00 65-00-013830 Bond/Loan -nothing in this line item
65-00-01 3700 Interest -decreased to $50.00
65-00-09 9903 Transfer from General Fund -nothing in this line item
65-00-04 5102 Supplies -nothing in this line item
65-00-04 5300 Business Meeting expense -nothing in this line item 65-00-04 6435 Contractual services -Audit -nothing in this line item 65-00-04 8342 Legal -nothing in this line item
65-00-04 8475 TIF Grants -nothing in this line item
65-00-07 8832 Bond Interest -decreased to $173,868.00 65-00-07 8842 Bond Service Fees -remained at $500.00
Alderman Parrott left the meeting at 8:37 p.m. and returned at 8:48 p.m.
Street Facility
Revenues
66-00-01 3901 ComEd Access and Remediation -decreased to $1,200,000.00 66-00-01 3700 Interest -remained the same at $150.00
Expenditures
66-36-00 7816 Construction Expenses -decreased to $1,200,000.00
Equipment Fund
Revenues
Beginning Fillld Balance
70-00-01 3320 Equipment Rental Receipts -decreased to $130,000.00 70-00-01 3700 Interest Earned -increased to $850.00
70-00-01 Transfer from General Fund -increased to $74,064.00 70-00-01 Land Rental Income -increased to $12,525.00
Expenditures
Streets
70-36-06 7850 End Loader payment -no dollar amount
70-36-06 7860 Truck -started at $45,000.00 but was decreased to $35,000.00 70-36-06 7860 Used Bucket Truck - $50,000.00 was placed in this line item
70-36-06 7860 Misc. Equipment -started at $18,375 but was decreased to $16,000.00
Fire
70-08-06 7850 Fire Truck payments -no dollar amount 70-08-06 7860 Fire Rescue Truck -no dollar amount
Police
70-12-06 7860 Squad Cars (?) -remained the same at $67,438.00 70-12-06 7861 Squad Car Equipment -no dollar amount
70-00-06 7870 Equipment Loan -State Bank -no dollar amount Police Pension Fund
Revenues
74-00-01 3010 Property Taxes -remained at $470,112.00
74-00-01 3650 Payroll Deductions -decreased to $160,287.00
74-00-01 3700 Interest and Dividends Earned -remained at $2,000.00 74-00-01 3800 Replacement Taxes -decreased to $47,250.00
74-00-01 3820 Utility Tax -decreased to $116,775.00 74-00-09 GF Transfer -budgeted $35,000.00 Expenditures
74-00-04 8420 Schools/Conferences -remained at $2,000.00 74-00-04 8600 Misc. Expenditures -decreased to $2,000.00 74 00 04 8620 Professional Fees -remained at $12,800.00
74-00-04 8660 Pension Payments -increased to $1,200,000.00
Fire Pension Fund Revenues
76-00-01 3010 Property Taxes -remained at $425,188.00
76-00-01 3650 Payroll Deductions -increased to $121,050.00 76-00-01 Interest & Dividends Earned -remained at $2,000.00 76-00-01 3800 Replacement Taxes -decreased to $40,950.00 76-00-013812 Utility tax -decreased to $142,725.00
76-00-07 1451 GF Transfer -increased to $65,000.00
Expenditures
76-00-04 8420 School/Conferences -remained at $1,500.00 76-00-04 8600 Misc.Expenditures -remained at $2,500.00 76-00-04 8620 Professional Fees -remained at $12,800.00
76-00-04 8660 Pension payments -remained at $1,000,000.00
Revolving Loan Fwid Revenues
Fund Balance -increased to $261,675.00 82-00-01 3700 interest had a zero balance
Expenditures
82-00-00 1290 Loans -had a zero balance
82 Transfer to Capital Projects - $261,675.00
From the Growid Up Revenues
Beginning Fund Balance -decreased to $5,687.00
Expenditures
89-00-00 5500 Expenses -decreased to $2,000.00
Upcoming Meetings:
Council: Monday, April 3, 2017- 7:00 p.m.
Committee of Whole: Tuesday, March 28, 2017 -7:00 p.m.
Alderman - made a motion to adjourn the meeting and Alderman - seconded it. There were seven ayes (Alderman Bauer, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Parrott, Alderman Tibbs and Alderman Welch), zero nays, one seat vacant and none absent; motion carried.
The City of Lincoln Committee of the Whole Meeting adjourned at 9:40 p.m. Respectfully submitted,
Risa Riggs Recording Secretary
City of Lincoln